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REGIONAL DIRECTORS
Revised 2007& ASSISTANT REGIONAL DIRECTORS GUIDELINES ARTICLE I: Appointment. Section 1. Regional Directors shall be appointed by the NHPA Vice President in charge of RDs, based upon the selection and recommendation of the Charter officers. Section 2. Assistant Regional Directors shall be appointed by the Charter Regional Director who will then notify the NHPA Vice President in charge of RDs of this appointment, in a timely manner. Section 3. Regional Directors and Assistant Regional Directors shall be directly responsible to the NHPA Vice President in charge of RDs and shall perform those activities requested by this Vice President, as well as other duties described in this document. ARTICLE II: Removal From Office. Section 1. Any Regional Director or Assistant Regional may be removed from office for knowingly or willfully violating the Bylaws of the NHPA or for failure to fulfill the duties set forth in this document. It is also understood that Regional Directors may need to be replaced for health reasons, death, or resignation. If it becomes necessary, or if a majority of the Charter officers vote to replace their Regional Directors for any of the above reasons, the Charter President shall submit this request in a letter of explanation to the NHPA Vice President in charge of RDs for his/her review and approval. The selection of a new Regional Director shall be made by the State/Charter Executive Council members as follows: The Association President shall initiate this search and shall provide qualified candidates with a copy of this complete document plus copies of the RGS Book and Bylaws, before the selection process takes place. After final discussions and review of all qualified and agreeable candidates, the final selection requires a 2/3 majority vote of the State/Charter Council members. After the new Regional Director has been selected, the Council President shall submit this person's name and qualifications to the acting NHPA Vice President for final approval and appointment, which will be announced later in the Horseshoe Pitching Newsline magazine. ARTICLE III. Duties/Requirements Section 1. All Regional Directors and Assistant Regional Directors shall be subscribers to the Horseshoe Pitching Newsline magazine. Section 2. Regional Directors shall assign all sanction certificate numbers for events that have been approved by the officers of their affiliated charter and deliver or mail the completed tournament sanction certificates, along with the required tournament patches and a copy of the RGS Book, to the designated Tournament Director. If mailed, these materials should arrive at least one week before the tournament begins. The directors of events that are denied a sanction number may appeal this decision, in writing, to the NHPA Council President, so long as a copy of this letter is also sent to the Regional Director. In such cases, the ruling of the NHPA Council shall be final. Section 3. The issuing of a sanction certificate certifies that during this event, all NHPA rules will be enforced, sanctioned horseshoes will be used, and all participants are current NHPA members. Sanction numbers shall be assigned as follows: The first two digits denote your region, the second two digits denote the year, and the third three digits denote the numbering sequence for that year. Example: The first tournament in region 1 would be 01-07-001; the second would be 01-07-002, etc. NOTE: All sanctioned events must be contested on fully or conditionally sanctioned courts (see RGS Book, pages 34-35, Section A - Sanctioning of Courts). If a court complex has not been or cannot be conditionally or fully sanctioned by the Regional Directors, a tournament sanction number cannot be issued by the Regional Director unless special permission has been requested and granted by the NHPA Vice President in charge of RDs. Section 4. Regional Directors and Assistant Regional Directors shall report at least semi-annually to the acting NHPA Vice President, summarizing all regional activities. Copies of these reports shall also be mailed to the Charter Secretaries in their region. ARTICLE IV: Charter Activities. Section 1. Regional Directors shall: A. Attempt to meet with all officers of the charter and with their Assistant Regional Directors at least once a year to discuss subjects of general interest. B. Report on all such meetings to the acting NHPA Vice President. C. Be committed to the purposes and objectives of every State Charter Association in his/her region. D. Become familiar with and act as an advisor for the interpretation of the NHPA Rules, Guidelines, Specifications, and Bylaws. E. Maintain a schedule of all seasonal or annual tournaments and other activities within their charters and report this information to the acting NHPA Vice President in a timely manner. Section 2. Regional Directors and Assistant Regional Directors shall: A. Actively recruit new NHPA members, promote the sanctioning of all horseshoe tournaments, and encourage members to subscribe to Horseshoe Pitching Newsline magazine. B. Attend as many of their charter tournaments as possible and attempt to honor specific requests for their presence or assistance. C. Seek out and attempt to enroll active clubs and pitchers not presently affiliated with the NHPA. D. Assist clubs and tournament directors in the promotion of their tournaments. E. Keep all tournament directors informed of current and future events in their areas. NOTE: The NHPA Council has ruled that any Regional Director may also serve as a State or National Officer as there is no conflict of interest involved here. ARTICLE V: World Tournament. Section 1. Regional Directors shall make every attempt to attend the annual World Tournament meeting of Regional Directors, or provide the acting NHPA Vice President, in writing, with the name of an Assistant Regional Director who will attend this meeting. Section 2. Regional Directors and Assistant Regional Directors who attend the World Tournament shall make themselves available to assist the acting NHPA Vice President with the required weighing and measuring of all horseshoes pitched at the World Tournament. Section 3. Regional Directors and Assistant Regional Directors who attend the World Tournament shall make themselves available to assist the NHPA Council in duties associated with the running of this tournament. Section 4. The Regional Director for the region in which the World Tournament is held shall have the responsibility of sanctioning the World Tournament for that year. ARTICLE VI: Compensation. Section 1. NHPA Regional Directors shall annually receive $50.00 plus 20 cents per adult member per year within their region, based on the year end membership report of the NHPA Secretary-Treasurer. A full calendar year must be completed to receive this compensation. Any exception must be approved by the NHPA President and the acting Vice President. Section 2. Each Regional Director may be reimbursed for telephone calls and miscellaneous expenses when submitted to the NHPA Secretary/Treasurer on an NHPA expense form and with receipts attached. Any large expense items must receive prior approval of the NHPA Executive Council. ARTICLE VII: Amendments. Section 1. These Guidelines may he amended by a majority vote of Regional Directors and Assistant Regional Directors present at the Annual Meeting during the World Tournament, or by the acting NHPA Vice President, with the approval of the NHPA Executive Council. Respectfully Submitted, Dan Sanders NHPA 1st Vice President 42 Scioto Street Powell, OH 43065 614-596-5666 from the NHPA BYLAWS - ARTICLE II: Purpose THE PURPOSE OF THE NHPA SHALL BE TO DEVELOP, FOSTER AND PROMOTE ORGANIZED HORSESHOE PITCHING AT LOCAL, STATE, REGIONAL, NATIONAL, AND INTERNATIONAL LEVELS, AS A RECREATIONAL PASTIME AND A COMPETITIVE GAME, BY PROVIDING DIRECTION, ORGANIZATION, PUBLISHED MATERIALS, AND APPROVED EQUIPMENT, WHEN NECESSARY, TO ENHANCE THE SPORT.. |