BY-LAWS ARTICLES I thru VI
BY LAWS
NATIONAL HORSESHOE PITCHERS
ASSOCIATION OF AMERICA
ARTICLE I: Name
The name of this organization shall be the Nation Horseshoe Pitchers
Association of America, hereinafter known as NHPA.
ARTICLE II: Purpose
The purpose of the NHPA shall be to develop, foster and promote organized
horseshoe pitching at local state, national and international levels, as
a recreation pastime and a competitive game by providing direction, organization,
published material and approve equipment, when necessary, to enhance the
sport.
ARTICLE III: Membership
SECTION 1. Any reputable person may become a member upon payment of annual
dues as designated in these bylaws. Annual dues include NHPA Liability
Insurance.
SECTION 2. Juniors may join at a reduced fee designated in these bylaws.
Boys and Girls are eligible to compete as Juniors up to the age specified in ART. XII, SECTION 4f.
SECTION 3. The dues for adult members are the National dues of twelve
dollars ($12.00) plus the amount set for State dues in their Charter. Three
dollars ($3.00) of every adult membership will be set aside for the World
Tournament prize fund for the next year.
SECTION 4. Dues for junior members are National dues of five dollars ($5.00)
plus the amount set for State dues for juniors in their Charter. These dues entitle the junior member to all normal Sanctioned Tournament and League Program benefits.
SECTION 5. Dues are due and payable January 1, or upon joining, and last
until December 31 of the current year.
SECTION 6. An NHPA Membership card is a combined State-National card
and is to be issued only through the Charter Secretary upon payment of both
Charter and National dues. Charter Secretaries are required to send membership reports and dues to the NHPA Secretary/Treasurer at least once every calendar quarter.
SECTION 7. A membership card must be issued by the Charter in which the
member maintains legal residence as determined by the filing of federal and state tax returns, voting and/or driver
license laws. Charters collecting NHPA dues for a non-residence member give
only a receipt and forward the dues and address information to the NHPA
Secretary-Treasurer who will advise the Charter of record. Residents
of a State having no charter may become a member by sending their dues
direct to the NHPA Secretary-Treasurer.
SECTION 8. Any member may be suspended for:
a. Willfully violating any official playing rule or bylaw of the NHPA.
b. Fixing games, cheating, or any other conduct unbecoming a member.
C. Placing a bet of monetary value on a contestant, or self, when participating in a competition.
d. Using unsanctioned shoes in a tournament.
e. Forfeiting in a tournament for an unapproved reason.
SECTION 9. For any of the reasons above, a member may be suspended
for one year.
SECTION 10. No member shall be suspended until given a fair hearing before
the Executive Council or a Board appointed by same.
SECTION 11. Members who have been suspended for one year may be reinstated
after the year elapsed by a majority vote of the Executive Council.
ARTICLE IV: Executive Council
SECTION 1. Members
The Executive Council shall be made up of the officers of the NHPA.
SECTION 2. Authority
a. The Executive Council shall have full power to conduct the business
of the NHPA between annual meetings provided such business is not contrary
to the bylaws of the NHPA.
b. The Executive Council shall define and interpret these bylaws and
its rulings shall be official unless overturned by the delegates assembled in
Convention by a two-thirds vote.
SECTION 3. Meetings
a. The Executive Council shall meet at the Call of the President or
any three (3) members of the Council.
b. A quorum for any meeting of the Exec Council shall be four (4) members.
c. The Executive Council may conduct business by mail or telephone
when necessary.
d. Official decisions made by the Executive Council that affect the
general membership shall
published in the NHPA magazine within 3 months of said
decisions.
ARTICLE V: Officers
SECTION 1. The officers of the NHPA shall be
a. A President.
b. A First, Second, Third, Fourth and Fifth Vice-President.
c. A Secretary-Treasurer
SECTION 2. Duties of officers
a. The President shall:
1. be the chief executive officer of the NHPA
2. preside at all meetings of the NHPA
3. approve warrants for payment by being the second required signature on
all checks received from the Secretary-Treasurer for payment of all accounts.
4. assign or change specific duties of other officers
5. appoint any committees, Standing or Special, name its chair; change the make-up of the committee, fill any vacancies or discharge the committee as is deemed necessary for the good of the organization.
6. be ex-officio a member of all committees.
7. develop revise and maintain NHPA contracts, Standard Operating
Procedures (SOPs) and travel guidelines. SOPs shall be available for review by any delegate who so requests.
8. appoint, contract for and/or discharge with Executive Council approval,
the NHPA Auditor; Attorney, National Buyer; Insurance Company,
Newsline Editor/Publisher or any other professional person or firm deemed necessary.
b. The Vice Presidents shall:
1. in their order, assume the duties of the President in the absence
or disability of the President
2. assist the President, when requested and assume any duties their
offices may imply
c. The Secretary-Treasurer shall:
1. be custodian of all funds, property. records and other NHPA owned
assets except those of the game related sales program, which are under the direction
of the National Buyer
2. keep records of all monies received disbursed, provide a monthly
written statement of same to the Executive Council and Newsline editor
3. pay all bills for routine supplies and all special purchases that
have been approved by the Executive Council
4. annually, by April 15, submit required books and records of the previous
April 1 to March 31 fiscal year; to NHPA auditor for the year end report.
SECTION 3. Time and Expense Reimbursement
Individuals mentioned in the positions below shall receive an annual stipend to defray the expenses of using their home, utilities and equipment in serving certain elected and appointed NHPA positions known to require a great deal of personal time. Extraordinary expenses as outlined in the Standard Operation Procedures (SOPs) are exempt
a. The NHPA Secretary-Treasurer shall receive
$15,000 plus 50 cents per adult member as determined by year-end membership reports.
b. The NHPA President shall receive 30% of the Secretary-Treasurer
total.
c. Each NHPA Vice-President shall receive 10% of the Secretary-Treasurer
total. Vice Presidents shall direct specific NHPA functions assigned them by the President. These functions shall include but are not limited to; Bylaws, Rules, Regional Directors, Sanctioned Leagues, Publicity, Promotions and Website.
d. The Natstats Director shall receive 20% of the Secretary-Treasurer
total.
e. The Newsline editor shall receive 12% of the annual subscription revenue.
f. The NHPA President may authorize Associate Directors to assist the Vice-Presidents with specific tasks related to the functions mentioned in paragraph c., above. These Associate Directors shall receive 2-5% of the Secretary-Treasurer total, the percentage to be approved by the Council and determined by the magnitude of the task.
SECTION 4. NHPA Regional Directors shall annually receive fifty
dollars ($50.00) plus 20 cents per adult NHPA member in their region based on
the year-end membership report of the Secretary-Treasurer
SECTION 5. All NHPA positions listed above in section 3(a-h),
who attend the World Tournament will receive a travel allowance in accordance
with the current Standard Operating Procedures (SOPs) guide of the NHPA.
Those with dual responsibilities receive only one travel allowance.
SECTION 6. Eligibility of officers
a. All officers shall be NHPA members in good standing (dues
paid and not in suspension).
At least one officer shall be a woman, and,
similarly, at least one officer shall be a man - no junior may be an officer
SECTION 7. Candidates for NHPA office must announce their candidacy
in writing to be received by the President and the Newsllne Editor no later
than March 15.
SECTION & Terms of office
a. All officers shall serve a two-year term.
b. The President, the First, Third and Fifth Vice Presidents shall
be elected in odd numbered years.
c. The Second and Fourth Vice Presidents and the Secretary-Treasurer shall be elected in even numbered years.
d. The newly elected officers shall take office January 1 of the year
following their election.
SECTION 9. Removal from office
a. Any officer may be removed from office upon failure to perform the
duties of the office or for any reason that brings discredit to the NHPA.
b. Removal from office shall be by majority vote of the remaining members
of the Executive Council.
SECTION 10. Vacancies in office
Any vacancies in office except that of President shall be filled within
thirty days by the President with the approval of the Executive Council.
SECTION 11. Records and property held by officers. During the last thirty
days of their term, all outgoing officers and committee chairs shall deliver to their successors in
office all records and property of the NHPA in their possession.
ARTICLE VI: Standing Committees
SECTION 1. The Standing Committees of the NHPA shall be: ByLaws; Grievance;
Hall of Fame; History; Minutes Approval; Promotion; Playing Rules; Publicity;
Statistics and Web Site.
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